Administration Manager

Overview
We are seeking an experienced Administration Manager to oversee and enhance our administrative operations. The ideal candidate will be responsible for managing office functions, assist with HR function, supervising administrative staff, ensuring efficient vendor management and manages facilities to ensure smooth organizational functioning. This role requires strong organizational skills and the ability to manage multiple tasks effectively while maintaining a professional environment.

Duties

• 1. Operations Management

- Oversee daily office operations and workflows

- Develop and implement administrative systems and procedures

- Manage vendor relationships and contracts

- Coordinate facility maintenance and improvements

-Maintain office management systems, ensuring all supplies and equipment are adequately stocked.

- Oversee office budget and expense management

-Organize files and documentation to ensure easy access and compliance with company policies.

2. Staff Management

- Supervise administrative staff and support personnel

-Oversee front desk activities, ensuring a welcoming atmosphere for visitors and clients

- Train and develop team members

- Create work schedules and delegate tasks

- Conduct performance evaluations

- Handle staffing needs and recruitment

- Manage calendar scheduling for executives and staff, coordinating meetings and appointments.

3. Facilities Management

- Manage office space planning and allocation

- Oversee building security and access control

- Coordinate maintenance, repairs, and renovations

- Ensure compliance with safety regulations

- Manage office equipment and supplies

-Implement effective phone systems for communication within the office and with external parties.